Demo environmentWorkspace: demoadmin.rent-radar.com
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Daily OperationsAdmins, managers, and approval rolesinventoryValidated 73a3bb9

Manage inventory checks and approvals without losing audit context

Use inventory views and approval workflows to keep stock, exceptions, and sign-off activity visible at the property level.

Before you start

Treat inventory checks as an audit workflow, not a memory exercise.

  • •A property is selected.
  • •Your role can view inventory or approvals.

When to use this article

  • A property check needs confirmation or adjustment.
  • Inventory discrepancies need review before ordering or sign-off.
  • You want a cleaner audit trail than ad hoc messages provide.

Applies to

  • Inventory
  • Inventory checks
  • Approvals

Roles

  • Admin
  • Manager
  • Approver

Run the inventory workflow

  1. 1

    Open Inventory for the active property.

  2. 2

    Review current items, statuses, and pending exceptions.

  3. 3

    Record the needed change or check result.

  4. 4

    Send the item into approval when the workflow requires sign-off.

  5. 5

    Confirm the list reflects the updated state before leaving the page.

Protect the approval trail

  • Keep exceptions tied to the inventory record instead of splitting the discussion across tools.
  • Use property scope deliberately so approvals do not appear in the wrong operational context.
  • Escalate missing approval capability as a role issue, not an inventory bug.

Expected result

  • ✓Inventory records are updated in the right property context.
  • ✓Approvers can review exceptions without reconstructing the whole history.

Troubleshooting

  • ⚠If the wrong list appears, confirm property scope before editing items.
  • ⚠If an approval path is unavailable, check the current role and workspace policy.
  • ⚠Use comments or attachments inside the workflow when an exception will need later review.

Guided screenshots

Reference views for this workflow.

inventory list
Step 1: inventory list